At our 1/2 hour meeting, we reviewed:
- contestants (one had to cancel and he had to find a substitute)
- judges (still need 2 more, Jamie's contacts not responding to him)
- scoring sheet, table height, CFA guidelines for items required on judges' table, time allocation for judges tasting & scoring
- ingredient list to be finalized by end of week
- clock needed for contestants (Jamie to bring, Donna to bring plate holder)
- transportation to Wegmans on day of shooting (Jamie will transport all contestants, attempt to have them all at the cooking school by 1 pm, ensure they're attired properly/well-groomed, etc.)
- CFA competition requirements & Jamie's adaptations (category K-1 Hot Food Cooking)
- equipment review (most items available at Wegmans, Jamie to bring ice cream maker & additional butane burners)
- differences in timing for entree & dessert rounds
- presentation of dishes to judges
- shopping for ingredients at Wegmans process with filming logistics
- wine ordered from Wegmans for 1 dessert ingredient (Donna)
- reminder emails sent to classmates to verify times on Monday & additional equipment
- FLCC branding issues
- logistics of budget, arrangements to pick up $300 cash for purchase of ingredients (Donna/Josh)
- photo releases
- list of specific "talking points" for marketing culinary arts program
- issues, competition requirements & revised timing estimates from Jamie
- GoPro situation
- equipment needs (Zach to serve as point person) -- types & number of cameras (for similar looks, different types of shots - wide, 1 dummy for sound only, etc.), mics & audio challenges, lighting, adequate batteries and SD cards
- who can do what kind of shots, at what time of the day
- logo (Josh to start with static design, Zach to help)
- signage & other set design needs (Donna)
- drafting questions for contestants on day of competition & sending to them in advance; note specific activities per contestant during competition to ask related questions about (Donna)
- more specific walk-through of the timing, personnel & logistical needs for the whole day; determined we had to start at 7 am & move up film schedule, especially in-store filming before competition
- shooting footage of emcee for film promo (Donna to script)
After meeting, I sent emails out to Jeff K. as follow-up and to Chef Mark at Wegmans with additional questions. Tried unsuccessfully to download class contact list from Google docs. Reviewed all notes to make separate list of tasks I needed to accomplish, plus more questions I need to ask. Tried to brainstorm ideas for more judges.
Picked Josh up at 5:10 to head over to NYWCC for 2nd day of shooting. Met with emcee Jeff M., discussed what he would wear to distinguish himself from other chefs during competition, reviewed logistics of competition with him. Zach joined us after his film shoot with Ben's group. Josh & Zach got more B-roll footage plus CUs, mid shots & interviews of 2 male contestants. Donna asked each contestant the same 7 questions off camera. Last contestant was unavailable -- we'll have to return to shoot in class after competition. All 3 contestants were very sincere & well-spoken. Only mishap was that one of the audio sources didn't appear to have recorded the final interview at the very end of the evening -- may have to be redone if secondary audio isn't good enough quality.
Josh revised the presentation of dishes with Jamie, general group discussion with Jamie & Mark re event. We left at 8:30.
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